How To: To prepare your Income Statement, you’ll need to gather information on your sales and expenses for a specific period.
Step 1: Choose Your Period. Decide if you want to prepare your Income Statement for a month, quarter, or a full year. For new businesses, starting with monthly or quarterly is often easier.
Step 2: Calculate Your Total Revenue.
- Add up all the money your business earned from selling solar cookers, clean cookstoves, biofuel briquettes, or any related services during your chosen period.
- Example Jemal In January sold 50 solar cookers at ETB 2000 each. His total revenue for January would be 50×2000=ETB 100,000.
Step 3: Calculate Your Cost of Goods Sold (COGS).
- Add up the direct costs of the products you sold. This includes the raw materials or purchase cost of the items, and any direct labor involved in assembling them.
- Example for jemal: Each solar cooker he sold cost him ETB 1200 (for parts and assembly labor). So, COGS for 50 cookers would be 50×1200=ETB 60,000.
Step 4: Calculate Your Gross Profit.
- Subtract COGS from your Total Revenue.
- Example for Jemal: Gross Profit=ETB 100,000(Revenue − ETB 60,000(COGS)=ETB 40,000.
Step 5: List and Sum Your Operating Expenses.
- Think about all the expenses incurred in running your business that are not direct costs of goods sold.
- Example Selamawit Plans to open a small shop offering clean cookstoves and biofuel briquettes:
- Shop rent: ETB 5,000
- Salaries for part-time assistant: ETB 3,000
- Marketing flyers: ETB 500
- Utilities (electricity, water): ETB 1,000
- Total Operating Expenses = 5,000+3,000+500+1,000=ETB 9,500.
Step 6: Calculate Your Earnings Before Interest and Tax (EBIT).
- Subtract your Total Operating Expenses from your Gross Profit.
- Example (continuing Selamawit’s scenario with assumed Gross Profit of ETB 25,000): EBIT=ETB 25,000(Gross Profit)−ETB 9,500(Operating Expenses)=ETB 15,500.
Step 7: Account for Interest and Tax Expenses (if applicable).
- If you have loans, subtract any interest payments.
- Subtract any tax expenses (you might consult an accountant for this initially).
- Example (continuing Selamawit): If Selamawit paid ETB 500 in loan interest and ETB 1,000 in taxes for the month.
- Net Profit=ETB 15,500(EBIT)−ETB 500(Interest)−ETB 1,000(Taxes)=ETB 14,000.